Telesys Voice and Data Blog

Every business is searching for ways to improve productivity. There are now quite a few methods being used to boost the amount that each employee can accomplish, many of which revolve around technology. Admittedly, some of these methods may not be attainable for the average SMB… yet. However, as technology advances you may find yourself able to leverage some of these productivity-enhancing tools to improve the look of your bottom line.

Someday, You Could Have Smart Desks
For instance, smart desks. By connecting to the company’s local-area network, these Internet-of-Things workstations can track the behaviors of your employees to help improve their health. We’ve all heard that it is better for the human body to stand up than sit at their desks, but how many people actually do? A smart desk helps to solve this problem by alerting its occupant when to stand. Furthermore, smart desks can serve as a health monitor for an employee, allowing health issues to be caught preventatively, potentially reducing time out of the office and the amount of missed productivity.

On the topic of furniture, offering employees adjustable office furniture to use will reduce the amount of discomfort employees will experience as they attend to their responsibilities.

Yes, Television Can Be More Than a Distraction
If handled correctly, keeping a few televisions in the office can be a benefit to your employee’s productivity. After all, they don't necessarily have to be playing an afternoon soap opera or reality show. Use a television to display important company matters, like upcoming meetings, deadlines, KPIs, sales wins, and other business subjects to keep goals and deadline top-of-mind for employees. In fact, these displays can even help to inspire a little friendly competition in the office, as different departments see each other being more productive and feel the need to measure up.

There’s also a lot to be said about the value of video conferencing. If an employee needs to be two places at once--like in a critical meeting while also across the country attending an important conference--a video conferencing program can allow them to do both.

Work Smarter to Work Harder
Of course, there are plenty of other tools available to make being productive a simpler prospect for your employees. Automation can eliminate manual tasks to free up resources. After all, the more time an employee has to spend initiating a data backup or some other day-to-day. critical, but time-consuming task, the less time they can spend producing some benefit for the company.

It is also crucial that your employees are working with the solutions that will benefit their productivity the most. This means that they aren’t dealing with outdated hardware and software that experiences issues and hang-ups, and are equipped with the means to achieve optimal output. Ensuring that your technology is up-to-date and well-maintained can have a big impact to how well they work, and as a result, how well your workforce can do their jobs.

For help with creating a plan that ensures maximum productivity for your entire office, reach out to Telesys Voice and Data. We can help you implement the necessary components to ensure your office remains productive. Give us a call today at (800) 588-4430.

It’s difficult to put a value on your organization’s technology solutions. While you might be tempted to assign a monetary value based on how much it all saves you, you also need to examine how much it costs you in the long term. Can you optimize your network even more than it currently is? Can you even keep track of the countless moving parts of your IT infrastructure? Managed IT might be able to help.

Quick question for you: how many email accounts do you have? How many do you have to regularly check? How many different platforms do they utilize? If there’s too many, important communications are easy to miss in the ensuing mess of messages. Fortunately, there are a few ways that this can be avoided, which we’ll review for this week’s tip.

It’s fascinating to keep an eye on the latest technological developments, and the excitement really builds when concepts once deemed farfetched make their way onto the marketplace. Here are four technologies that we’re super excited to get our hands on!

Let’s say you’ve got an email that you really need to crank out from home, and pronto. So, you whip out your laptop to get started, and that’s when you spot the menacing eyes of a toddler from across the room. What do you do? Is it even possible to use a mobile device once a toddler has it in their greedy little sights? For this week’s tip, we’ll explore your options.

If you use Google Drive as your preferred cloud provider, you know that it’s a dynamic service that offers everything from word processing to spreadsheets to file storage. However, there are many other ways to use Google Drive that you may not even be aware of. Here are three secret tips that can help you get a little more value out of Google Drive.

One of the most high-profile hacking attacks in the United States struck last year when the Internal Revenue Service (IRS) was breached. 464,000 Social Security numbers were swiped; enough to file 101,000 tax returns using false personal identification numbers. Every organization can learn how to better protect themselves during tax return season, especially since you have so much on the line every year.

You might use the Internet and connected technology for most parts of your life, but do you understand the finer details of how these devices work? How do they receive information that is stored so far away, perhaps on the other side of the planet? This is done via a web server, and it’s a fascinating piece of technology!

No matter how hard some organizations may try, the technology solutions that a business leverages simply aren’t meant to last forever. You may have noticed that some of your systems are less effective than they once were, and that your competition seems to be playing with a different set of rules. Sounds like it’s high time you implemented a few upgrades.

Whether you like it or not, millennials (those reaching young adulthood around the year 2000) make up a significant portion of the workforce. Appropriately leveraging their skills is going to become a big part of succeeding as a business, but millennials are known for their tendency to hop from job to job as opportunity calls. How can you keep your top millennial talent from jumping ship? You can start by offering the latest technologies.

All businesses need to use some sort of technology to keep their operations moving forward. Yet, it’s often difficult to gauge how new solutions will function with your current systems. You need to take your options into careful consideration before making such an important choice, and only an analysis of your current setup will help you ensure the success of your new technology.

Email is (and has been) a prime method of communication for businesses of all sizes. With email comes a whole slew of issues that are essentially synonymous with the technology; spam, information overload, phishing, and information privacy. Even Texas small businesses that only do business locally are at risk of these issues. Personal email accounts are equally at risk. Employing proper precautions and practices whenever communicating via email is very important to prevent the risk of security compromises, monetary loss, and even legality issues.

Email is a solution that needs to be protected, lest you expose important information to any onlookers while messages are in transit. Encryption is one of the key ways you can make sure that your messages are safe, but email hasn’t always used this method to secure messages. In fact, it wasn’t until relatively recently that encryption became a staple of the major email providers.

We all know how to use the Internet (you’re here now, after all), but there are a lot of hidden secrets to it that far fewer people know. Today, we’ll let you in on five of them to try and make some basics a little easier.

As headlines shout about Hurricane Florence approaching the East Coast later this week, with Helene and Isaac also stirring in the Atlantic Ocean, it seems as good a time as any to discuss preparing your business for hurricane season; and, really any adverse weather effects that could negatively influence your business. Preparing your business for events like these is key to its survival, making it crucial that you know what your responsibilities are when awaiting a potentially devastating event such as a hurricane.

The Internet has long been a great tool for business, but you can’t take advantage of it without putting your sensitive data at risk of threats, like hackers and malware. Granted, when it comes to cyber security, even the most cautious business will have a lot on their plate. We’ll go over eight of the most important security best practices, and how you can implement them for your business.

Email is (and has been) a prime method of communication for businesses of all sizes. With email comes a whole slew of issues that are essentially synonymous with the technology; spam, information overload, phishing, and information privacy. Even Texas small businesses that only do business locally are at risk of these issues. Personal email accounts are equally at risk. Employing proper precautions and practices whenever communicating via email is very important to prevent the risk of security compromises, monetary loss, and even legality issues.

Cloud solutions have proven their value in many different business applications, a major one being the ability to use a cloud service as a storage solution. By doing so, a business can enjoy a few additional advantages as compared to one that relies on more traditional storage solutions.

For many tech-savvy individuals, the expression “Google it” is a well-tested, and approved, method to researching. Are you getting the most out of Google search? Today, we share useful tips on how to better optimize your Google search queries.

Business communications, which is the succinct way to say the sharing of information between people both internal and external to a company, is a key player in that company’s success. Here, we’ll analyze the different types of communication that a business could leverage, and the solutions that best enable them.